Minutes of the Annual General Meeting
    of the Ashtead Village Club held in the Club House
    on Wednesday 22nd April 2009

The meeting commenced at 8:15pm with the President, Mr Anthony Shackleford in the chair. The minutes were taken by Mr William Adams, Honorary Secretary.

  1. To confirm the minutes of the Annual General Meeting held on 16th April 2008.
  2. Proposed Mr Wyndham Ventham-Smith and seconded Mr John Curran that these be accepted subject to an amendment by Mrs Pam Ventham-Smith. Vote unanimous.

  3. To consider the statement of accounts for the year ended 31st December 2008.
  4. The treasurer presented the accounts to the meeting. Following a proposal by Mr Simon Douglas which was seconded by Mr Doug Robinson, the accounts were unanimously approved.

  5. To receive a report of the President.
  6. The President presented his report which was warmly received by the members.

    The President presented membership certificates to five members newly elected to life membership of the club; Mr Peter Eaton, Mr Noel Farrell, Mr James Jappy, Mr John Marriott and Mr David Spence.

    The President then asked for a minutes silence in memory of three members who passed away in 2008; Mr Philip Weedon, Mr Michael McLoughlin and Mr Philip Whitehead. This was duly observed.

  7. To receive the report of the Chairman.
  8. The chairman thanked the committee and the bar staff for their contributions to the club during 2008 and presented the Clubman of the Year award to Mr Harry Hunt for making the senior members' outing such a success.

  9. Rule 3 - subscriptions for the year 2010.
  10. The proposal of Mr Paul Scoble that the subscriptions not be increased above the 2009 rate was seconded by Mr Peter Whiting and unanimously approved by the meeting.

  11. Rule 2 - entrance fee for new members.
  12. Proposed by Mr Paul Scoble and seconded by Mr Simon Douglas that the entrance fee be waived for 2010. Unanimously approved by the meeting.

  13. Rule 14 - Payments to committee members
  14. The proposal of Mr Wyndham Ventham-Smith which was seconded by Mr Harry Hunt that rule 14 be suspended for 2010 to allow payments to be made by the club to members of the committee for work carried out on behalf of the club was unanimously approved.

  15. To appoint three scrutineers to carry out the ballot for the election of a president, a vice president, a chairman, an honorary treasurer and committee-men.
  16. As the nomination list did not look likely to require a ballot it was proposed by Mrs Alison Nichols and seconded by Mrs Heather Robinson that the secretary be charged with appointing the scrutineers should a ballot be necessary was unanimously approved.

  17. To appoint a trustee, a vacancy due to the sad loss of Mr Peter Bailey.
  18. Proposed by Mr Paul Scoble and seconded by Mrs Heather Robinson that Mr John Curran be elected a trustee of the club. Unanimously approved.

  19. To appoint an auditor.
  20. Proposed by Mr Clive Scott and seconded by Mr Doug Robinson that Brown and Co be re-elected as auditors for the year ending 31st December 2009. Unanimously approved.

There being no other business of which due notice being given the meeting closed at 9:05pm