Minutes of the Annual General Meeting
of the Ashtead Village Club held in the Club House
Wednesday 21st April 2010
The meeting commenced at 8:15pm with the President, Mr Anthony Shackleford taking the chair. The minutes were taken by Mr William Adams, Honorary Secretary.
Proposed Mr Paul Scoble, seconded Mr Andrew Cunningham that these are a true and accurate record. Vote unanimous.
The Treasurer presented the accounts to the meeting. Mr Scott Nelson enquired as to how many members had renewed so far this year. Answer: 402. Mr David Doubleday asked for a breakdown of expenditure on entertainment which was given. Mrs Brenda Munday suggested that the Entertainments Committee look for cheaper bands as the local pubs do. Mrs Pam Ventham Smith asked about the figure regarding the loss on sale of assets. The Treasurer replied that it was not strictly a sale but a write down. Mr Dave Doubleday questioned the fruit machine income. The Treasurer gave a satisfactory reply.
Following a proposal by Mr Wyndham Ventham-Smith, seconded by Mr Shawn Knights the meeting approved the accounts.
The President presented his report to the meeting which was, as usual warmly received.
The President presented certificates to six newly elected life members; Mr R.J Cooke, Mr Richard Gardner, Mr Roger Hooker, Mr Shawn Knights, Mr Tim O'Riordan and Mr Neil Baxter.
On a sad note the President asked the meeting to hold a minutes silence for the four club members who passed away during 2009; Mr John Donovan, Mr Ron Eastman, Mr Carl Farrah and Mr David Philbee. This was respectfully observed.
The President announced to the meeting his retirement from the post.
The Chairman thanked the President for his over 30 years service to the club. The Chairman thanked the committee for their efforts on behalf of the club during 2009 and presented the Clubman of the Year award to Mr Andy Collins.
Proposed by Mr David Doubleday, seconded by Mr Gary Pickford they remain unaltered. Unanimously approved.
Proposed by Mr Paul Scoble, seconded by Mr Andrew Cunningham the fee be waived for 2011. Proposed carried 33 for, 1 against.
Proposed by Mr Wyndham Ventham-Smith, seconded by Mr Scott Nelson that rule 14 be suspended for 2011 which was unanimously approved.
The following agreed to act as scrutineers:
Mrs Pam Ventham-Smith and Mr Wyndham Ventham-Smith
Mr Barry Channell
Mr Cyril Bacon and Mrs Heather Robinson
Mr Barry Channell.
Proposed by Mr Clive Scott, seconded by Mr Doug Robinson that we retain Brown and Co . Unanimously approved.
Mr David Doubleday suggested we operate a tote to raise money. Suggestions from the floor that we advertise events on our website. Mr Neil Baxter questioned the annual wage bill. The Secretary replied that the amount paid in wages equaled £238 per day, 365 days a year. The Treasurer said that we were probably open for too many hours.
There being no other business of which due notice being given the meeting closed at 9:15pm