Minutes of the Annual General Meeting
    of the Ashtead Village Club held on
    Wednesday 20 April 2011

The meeting commenced at 8:15pm with the President, Mr Robert Gibb taking the chair. The minutes were taken by Mr William Adams, Honorary Secretary.

1.      To confirm the minutes of the Annual General Meeting held on 21 April 2010.

Proposed Mr Anthony Shackleford, seconded Mrs Pam Ventham-Smith that these are a true and accurate record. Vote unanimous.

2.      To consider the statement of accounts for the year ended 31 December 2010.

The Treasurer presented the accounts to the meeting. Mrs Pam Ventham-Smith questioned the items concerning the VAT refund on the lottery and fruit machines. The treasurer replied that the club had received cheque for £16,609.89 for the fruit machines but the committee had decided that as the HMRC was appealing the decision that lead to the repayments the money should remain in the bank account until the appeal was heard. Mr Harry Hunt enquired if the club had instigated the claim. The Treasurer replied Yes in conjunction with the CIU and Kossways. The President asked the meeting to approve the accounts for 2010.

Following a proposal by Mr Wyndham Ventham-Smith, seconded by Mr Cyril Bacon the meeting was unanimously approved.

3.      To receive a report of the President.

The President having made his report to the meeting presented life membership certificates to Mr Peter Street, Mr Eric Taylor, Mr Jackie Squires, Mr Cyril Bacon and Mr Sid Payne.

The President asked a minutes silence in memory of Mr Dave Weller, a committee member of many years standing who passed away in 2010. This was respectfully observed.

4.      To receive the report of the Chairman and present the Clubman of the year award.

The Chairman thanked the members of the committee for their work on behalf of the membership during the past year. The Chairman noted that 2010 was a difficult year divided into 2 parts. In the first half things were looking grim but action taken by the committee with the help of the staff saw a turnaround of the club’s fortunes.

The chairman announced that the award of the Clubman of the Year was to go to Mr Maurice Carden. 

5.      Rule 3 - subscriptions for the year 2011.

Proposed by Mr Barry Channell seconded by Mr Harry Hunt they remain the same for 2012. Unanimously approved.

6.      Rule 2 - entrance fee for new members.

Proposed by Mr Anthony Shackleford, seconded by Mr Andrew Cunningham they remain the same for 2012. Vote unanimous.

7.      Rule 14 - Payments to committee members

Proposed by Mr Cyril Bacon, seconded by Mr Paul Scoble that rule 14 be suspended for 2012. Unanimously approved.

8.      To appoint scrutineers for the forthcoming ballot for the election to the committee.

As it looked unlikely that there would be any need for a ballot this year due to the number of nominees indicating their intentions of standing for election, it was proposed by Mr Paul Scoble and seconded by Mr Andrew Cunningham that the Secretary appoint scrutineers if required. Unanimous.

9.      To appoint a trustee

Mr Paul Scoble proposed that the vacant post for trustee be filled by Mr Anthony Shackleford, this was seconded by Mr Andrew Cunningham. Mr Shackleford accepted the nomination and was unanimously elected by the meeting.

10. To appoint an auditor.

Proposed by Mr Clive Scott, seconded by Mr Paul Scoble that we retain Brown and Co . Unanimously approved.

11.  Any other business

Mrs Pam Ventham-Smith enquired the number of members who had renewed so far this year. The Secretary replied to date 375.


The meeting closed at 8:45pm