Minutes of the Annual General Meeting
of the Ashtead Village Club held on Wednesday 16 April 2014


The meeting commenced at 8:15pm with the President, Mr Robert Gibb taking the chair. The minutes were taken by Mr William Adams, Honorary Secretary.


  1. To confirm the minutes of the Annual General Meeting held on April 2013

    Proposed Mr John Curran, seconded Mr Anthony Shackleford that these are a true record. Unanimously approved.

  2. To consider the statement of accounts for the year ended 31 December 2013

    The Treasurer, Mr Clive Scott presenting the accounts to the meeting made reference to dark clouds on the horizon due to the Inland Revenue having won the appeal over VAT refunds on gaming machines resulting in the club having to repay 17,604.43 in the near future. A proposal by Mr Andrew Cunningham, seconded by Mr Peter Whiting that the accounts be accepted was unanimously approved by the meeting.

  3. To receive a report of the President

    The President presented his annual report to the meeting.
    The President presented life membership certificates to newly elected life members of the club; Mr Andy Collins, Mr Mahandra Patel, Mr Derek Penson, Mr Peter Underwood, Mr Timothy Collett, Mr Arthur Wadsworth, Mr Kenneth Blainey and Mr Patrick Sims.
    A minutes silence was respectfully observed in memory of our late members; Mr Roy Teale and Mr Shawn Knights who passed away in 2013.

  4. To receive the report of the Chairman

    The Chairman made his report to the meeting, thanking all who had given their time for the benefit of the club in the past year.

  5. Rule 3 - subscriptions for the year 2015

    Proposed by Mr Clive Scott seconded by Mr Anthony Shackleford that subscriptions for 2015 be raised to 25 for members under retirement age and to 12 for members over retirement age. Unanimously approved.

  6. Rule 2 - entrance fee for new and lapsed members.

    Proposed by Mr Dave Spence, seconded by Mr Peter Whiting the entrance fee be waived for 2015. Unanimously approved.

  7. Rule 14 - Payments to committee members

    Proposed by Mr Paul Scoble, seconded by Mr Fred Mitchell that rule 14 be suspended for 2015. Unanimously approved.

  8. To appoint three scrutineers for the ballot for the election of a president, vice president, chairman, honorary treasurer and 9 committeemen.

    As once again it looked unlikely, due to the lack of nominations a ballot would be required, Mr Barry Channell proposed seconded by Mrs Heather Robinson should a ballot be necessary, the Secretary would appoint scrutineers. Unanimously approved.

  9. To elect a trustee

    Mr John Curran having completed his five year term as trustee, being eligible offered himself for re-election. After a proposal by Mr Paul Scoble, seconded by Mr Anthony Shackleford, there being no other nominations Mr John Curran was elected as a trustee.

  10. To appoint an auditor

    Proposed by Mr Clive Scott, seconded by Mr Andrew Cunningham that we retain Brown and Co. Unanimously approved.

  11. Any other business of which due notice was given

    As none was notified within the specified time the meeting closed at 8:45pm.