Minutes of the Annual General Meeting
of the Ashtead Village Club held on Wednesday 20 April 2022

In the absence of an elected President, it was proposed by Mr Clive Scott and seconded by Mr Jimmy Bryden that Mr Mark Parris chair the meeting.
  1. To confirm the minutes of the Annual General Meeting held on 21 July 2021
  2. Proposed by Mr Jimmy Bryden and seconded by Mrs Pam Ventham-Smith that these are a true record was unanimously approved.

  3. To consider the statement of accounts for the year ended 31 December 2021
  4. The Treasurer, Mr Clive Scott presented the 2021 accounts to the meeting. Mr Ray Welsh asked a question about insurance and received a satisfactory reply.

    After a proposal by Mrs Yvonne Pickford which was seconded by Mr Paul Mundy, the meeting approved the accounts.

  5. To receive the report of the Chair
  6. The chairman read out a report of the last year’s business compiled by the Treasurer. The chair of the meeting asked for the meeting to stand for the 2 minutes silence in memory of the members who passed away in 2021; Vivien Ballenger, Bernie Capel, William Cooper, Gordon Winder and Gerald Newman.

    Life member certificates were presented to Paul Mundy, Trevor Patey, Michael Webber and Clive Phillips.

  7. Rule 3 - subscriptions for the year 2023
  8. It was proposed by Mr Jimmy Bryden and seconded by Mrs Yvonne Pickford that the subscriptions for 2023 remain the same was unanimously approved.

  9. Rule 2 - entrance fee for new and lapsed members.
  10. Proposed by Mr Wyndham Ventham-Smith and seconded Mr John Curran that the entrance fee be waived for 2023. Unanimously approved.

  11. Rule 14 - Payments to committee members
  12. Proposed by Mrs Pamela Ventham-Smith and seconded by Mr Bill Browning, that rule 14 be suspended for 2023 was unanimously approved.

  13. To appoint three scrutineers for the ballot for the election of a president, vice president, chairman, honorary treasurer and 9 committee members.
  14. As it seems unlikely due to the lack of nominations that an election would take place, the Secretary would appoint scrutineers should this be necessary.

  15. To appoint an auditor
  16. A proposal by Mr Wyndham Ventham-Smith, seconded by Mr Paul Mundy was unanimously approved that Cook and Co be retained as auditors.

  17. Any other motions with due notice
  18. None received.

    The meeting closed at 8:48pm