Minutes of the Annual General Meeting
of the Ashtead Village Club held on Wednesday 19 April 2023


  1. To confirm the minutes of the Annual General Meeting held on 20 April 2022
  2. Proposed by Mrs Pam Ventham-Smith and seconded by Mr Wyndham Ventham-Smith that these are a true record was unanimously approved.

  3. To consider the statement of accounts for the year ended 31 December 2022
  4. Mr Ray Welsh asked questions regarding the energy crisis and whether we have new contracts. The Treasurer replied that the contracts were under review for the gas and that electricity had already increased. New radiators were going to be installed in the bar as the old ones were over 30 years old They will be more efficient and reduce gas usage.

    Mrs Pam Ventham-Smith questioned the VAT refund and received a satisfactory reply.

    It was propsed by Mr Ray Welsh which was seconded by Mrs Ina Winteridge that the accounts be accepted which was unanamously approved.

  5. To receive the report of the Chair
  6. There was no report as the position of chair was not filled for 2022.

  7. To receive the report of the President
  8. The President made his report and asked the meeting to stand for the 2 minutes silence in memory of the six members who sadly passed away in 2022; Mr Tony Venables, Mr David Leggett, Mrs Betty Atkinson, Mr Phil Sayers, Mr Richard Gardner and Mr Adrian Turner. This was respectively observed.

    The President then presented life member certificates to Mr Christopher Dean, Mr Alf Burrows, Mr Barry McCaughtrie, Mr Paul Leyland and Mr Kevin Kitchen.

  9. Rule 3 - subscriptions for the year 2024
  10. A proposal from the Treasurer that the subscription for 2024 be increased to £30 for full members and £15 for senior citizens was seconded by Mr Bill Browning and was carried by 18 votes to 2.

  11. Rule 2 - entrance fee for new and lapsed members.
  12. Proposed by Mr Wyndham Ventham-Smith and seconded Mr Kevin Kitchen that the entrance fee be waived for 2024 was unanimously approved.

  13. Rule 14 - Payments to committee members
  14. Proposed by Mrs Pam Ventham-Smith and seconded by Mr Ray Welsh, that rule 14 be suspended for 2024 was unanimously approved.

  15. To appoint three scrutineers for the ballot for the election of a president, vice president, chairman, honorary treasurer and 9 committee members.
  16. As it seems unlikely due to the lack of nominations that an election would take place, the Secretary would appoint scrutineers should they be required.

  17. To appoint an auditor
  18. A proposal by Mr Clive Scott, seconded by Mr Derrick Penson was unanimously approved that Cook and Co be retained as auditors.

  19. Any other motions with due notice
  20. None received.


    The meeting closed at 8:55pm