Rules of the Club


1.    Objects
2.    Admission of Members
3.    Subscriptions (Full Member)
4.    Life Members
5.    Change of Address
6.    Cessation of membership
7.    Membership of the C.I.U.
8.    Admission of C.I.U. Associates
9.    Abolished
10. General Meetings
        (1)    Ordinary General meetings
        (2)    Special meetings
        (3)    Notice to be given
        (4)    Business
        (5)    Quorum
        (6)    Adjournment
        (7)    Voting
11. Officers
12. Committee
        (1)    Powers of Committee
        (2)    Retirement, Vacation or Cessation of membership
        (3)    Removal or Resignation
13. Finance Committee
14. Orders
15. Liability of Trustees
16. President
17. Treasurer
18. Secretary - General Duties
19. Secretary - Specific duties
        (1)    Annual Return
        (2)    Copies to members
        (3)    Balance sheets to be posted
20. Audit
21. Application & Investment of Funds
22. Acquisition of Land & Borrowing powers
23. Elections
        (1)    Nominations
        (2)    Scrutineers
        (3)    Ballot, shen held
        (4)    Who may vote
        (5)    Tie
        (6)    Scrutiny
24. Inspection of books
25. Disputes
        (1)    Disputes between a Member and an Officer of the Club
        (2)    Disputes between a Member and the Club
26. Misconduct
27. Suspension & Expulsion of Members
28. Right of Appeal
29. Visitors
30. Temporary members
31. Animals
32. Guests & Excisable Articles
33. Rules
        (1)    Supply
        (2)    Amendment
34. By-laws
35. Dissolution
36. Opening Hours
37. Permitted hours

1. Name, Office and Objects of the Society

The Society is a Working Men’s Club, and shall be called the ASHTEAD VILLAGE CLUB (hereinafter called "the club"), its registered office shall be 104 The Street, Ashtead, Surrey, KT21 IAN, or such other place as a special general meeting may determine. Notice of any change in the situation of the registered office shall be sent by the secretary to the Registrar of Friendly Societies within 14 days in the form provided by the Treasury Regulations.

The objects of the club are to afford to its members the means of social intercourse, mutual helpfulness, mental and moral improvement, and rational recreation.

2. Admission of Members

A candidate for election must be proposed and seconded by two financial members, able from personal knowledge to vouch for his respectability and fitness to be a member, and must sign such (if any) declaration of his concurrence with, and adherence to, the purposes of the club as shall be required by the committee. An entrance fee must be paid by the candidate on nomination, to be returned in the event of his not being elected. The election shall be by the committee, and no candidate shall be elected who is under 18 years of age. The name, address and occupation of the candidate, with the names of his proposer and seconder, shall be prominently displayed in the principal club premises in a part frequented by the members for at least fourteen days before the day on which his name is submitted for election. The committee, or newly elected member may terminate membership by written notice without any reason being stated, within a period of three calendar months from date of election, in which event the entrance fee and subscription shall be returned.

Every member on election shall be supplied with a copy of the rules, at such charge, as the committee may determine from time to time.

3. Subscriptions

Every member shall pay to the funds of the Club a subscription which shall become due as soon as he is elected to membership and may not be paid until he is so elected. The subscription must be paid before the member is entitled to any of the privileges of the club. The rate of subscription for members shall be such sum as determined by the Annual General Meeting and shall be payable on the first day of January in each year. Any member who has not paid his subscription 16 days after it has become due shall be considered in arrear, and if it be not paid within 14 days thereafter he shall cease to be a member. No member in arrear shall be permitted to use the club, or be considered a financial member for the purposes of these rules. The committee on receiving information that any member is unable to pay his subscription owing to want of work or other good cause, may, at its discretion, excuse payment of such member’s subscription for such period as they think fit, and the member shall not forfeit the privileges of membership.

4. Life Members

The committee may, in their discretion, grant life membership to any member who has rendered special service to the club, or who in their opinion is deserving of the distinction, or to a member who has attained the age of 65 years and completed at least 20 years continuous membership of the club. Life members shall not be liable to pay subscriptions under Rule 3, but shall be entitled to all the rights and privileges of club membership, including the right to attend meetings, vote at elections and be nominated for committee or other office. A certificate of life membership shall be signed by the secretary and issued to each life member.

5. Notifying Change of Address

The committee shall keep upon the club premises a register of the names and addresses of the members. Every member shall, within 14 days, give notice to the secretary of any change in his address. The names of those who cease to be members shall be removed from the register.

6. Cessation of Membership

Members shall cease to be members:

(a) By non-payment of subscription. Any person whose membership has ceased from this cause shall not again be nominated for membership unless he previously pays all arrears due from him at the time of his ceasing to be a member, and such other additional fee or fine as the committee may, in its discretion, determine.

(b) By expulsion.

(c) By resignation.

7. Membership of the Union

The trustees may hold a fully paid share or shares in the Working Men’s Club and Institute Union Limited hereinafter referred to as "the Union" in order that each member of the club may be entitled to all the privileges of the Union, subject to its rules. A person on becoming a member of the club shall be supplied with an Associate Card, on payment of such sum as shall be the prevailing rate charged by the Union and with a Pass Card from time to time for any period for which he has paid his subscription, on payment at the prevailing rate charged by the Union.

8. Admission of Associates

So long only as the trustees shall hold a share in the Union, all Associates of the Union shall subject to the following provisions of this rule be admitted to the club premises, and intoxicating liquor may be sold to them by or on behalf of the club for consumption on the premises. An Associate before being admitted to the club must produce his subscription card (showing that his current subscription to his club has been paid), the Associate Card of the Union, and the current Pass Card issued by the Union, and must write his name and that of his club in the Union Associate Book to be kept for that purpose. The doorkeeper or other appointed official shall compare the signature in the book with that on the Associate Card, and on being satisfied that the signatures correspond shall admit the Associate.

Associates shall have the same rights and privileges, and be subject to the same rules and by-laws as ordinary members except that they must not vote at any meeting of the club, take books out of the library, or take away intoxicating liquor for consumption off the premises. The committee may refuse admission to Associates or limit their admission to such times and parts of the premises as they think fit in the interests of the club. Notice of such limitations shall be sent to the General Secretary of the Union.

No Associate of the Union shall be admitted to the club unless his subscription shall have been paid in advance for the month in which he seeks admission to the club.

9.  This rule has been abolished

10. General Meetings

(1) Ordinary General Meetings

The annual meeting shall be held as soon as convenient after the accounts for the previous year have been audited or within 15 months of the last annual general meeting whichever period is the less on a date to be fixed by the committee. At least seven days’ notice of every annual general meeting, with a copy of the agenda, shall be posted in the club. The business of each annual general meeting shall be to receive the account or accounts and balance sheet, as audited, and the report of the auditor on the revenue account or accounts and balance sheet and to consider such other business as may be submitted by the committee or any motion to be proposed by a member of which at least five days’ notice has been given to the secretary in writing. On receipt of such notice the secretary shall add it to the agenda posted in the club. At the annual meeting a report for the year shall be presented by the committee.

The auditor shall be entitled to attend any general meeting of the club and receive all notices of and other communications relating to any general meeting which any member of the club in entitled to receive and to be heard at any meeting he attends on any part of the business of the meeting which concerns him as auditor.

(2) Special Meetings

A special meeting shall be called by the secretary in the following cases:
(a) Upon the direction of the committee and in accordance with such direction.

(b) On a requisition signed by one-fifth of the total number of members entitled to attend and vote at a general meeting or 30 such members whichever is the less stating the special object thereof. Such meeting shall be held within not less than 14 and not more than 21 days from the date of the receipt by the secretary of the requisition.

(3) Notice to be Given

Notice of any special meeting, and of the object for which it is called, shall be posted by the secretary in the club at least 10 days prior to the date of the meeting. Should the secretary not convene a special meeting in manner required hereby within 10 clear days after a duly signed requisition has been delivered to him, any of the requisitionists may call such meeting, giving such notice as in provided by this rule.

(4) Business

No other business than that named in the notice shall be brought before a special meeting.

(5) Quorum

A general meeting may proceed to business if 20 members are present within an hour after the time fixed for the meeting, otherwise the meeting, if convened on the requisition of the members, shall be dissolved, but if a meeting convened by order of the committee, it shall stand adjourned to the week following at the same time, and the meeting so adjourned may proceed to business, whatever be the number of members present. No meeting shall be incompetent to transact business from the want of a quorum arising after the chair has been taken.

(6) Adjournment

Any general meeting, duly constituted, may adjourn to such time as the members present direct, and may continue any such adjournment from time to time. No business shall be brought on at any adjourned meeting which could not have been transacted at the original meeting.

(7) Voting

Each financial member present shall be entitled to one vote on each motion.

11. Officers

The club shall have the following officers: Three trustees, a president, vice-president, chairman, treasurer and secretary. The trustees shall be appointed only at a general meeting by a resolution of a majority of the members present and entitled to vote thereat, and shall remain in office during the pleasure of the club or five years whichever period shall be the shorter. The president, vice-president chairman and treasurer shall be elected by ballot in the week following the annual meeting (or in the succeeding week), and shall remain in office until their successors are appointed. The secretary shall be elected by ballot and shall remain in office during the pleasure of the club. Any of the officers shall be removable at any time provided two-thirds of the members present at a special meeting called for that purpose shall vote in favour of such removal.

In the event of a vacancy arising amongst the officers (other than the trustees), by death, resignation, or other cause, the vacancy shall be filled, the committee having the power to appoint a member to fill the vacancy until the next election of committee men. Any officer shall vacate his office if suspended from membership under Rule 27 or upon ceasing membership from any cause. Any change in the office of secretary must be notified by the president or secretary within 42 days to the Magistrates’ Clerk.

In case any trustee being removed shall refuse or neglect to assign or transfer any property of the club as the committee of management shall direct, he shall (if he be a member) be expelled from the club, and shall cease to have any claim on the club on account of any contributions paid by him, without prejudice to any liability to prosecution which he may have incurred.

The officers of the club shall receive such honorarium, if any, or in the case of the secretary, such salary as the committee or a general meeting may from time to time determine. Every officer dealing with club moneys shall be insured with a recognised guarantee society for the due performance of his duties in such sum as the committee or a general meeting of the members may determine.

12. Committee

(1) Powers of Committee

The managing committee shall consist of the president, vice-president, chairman, treasurer, the three trustees and 10 committeemen, all of whom shall be above the age of majority. The committee shall control the management of the club, and shall have exclusive power to engage or dismiss a steward and other servants. It shall have power to purchase such articles and do all such things as it may deem necessary for the carrying out of the objects of the club. It shall have due regard to any resolution or recommendation of any general meeting, but shall not be bound to give effect to the same if in its judgement such action would be injurious to the best interests of the club. Nothing in these rules shall enable the committee to declare any dividend or make any monetary grants to the members, or to apply the club funds, except for the purposes of the club itself, and for the purposes specified in Rule 21. It shall meet once a month for general business and not less than one-third of the total number of the committee shall form a quorum.

(2) Retirement, Vacation, or Cessation of Membership

Any committeeman not attending for three consecutive meetings, shall, unless he send an explanation which the committee consider satisfactory, cease to be a committeeman. Any committeeman or officer who shall cease to be a financial member, or who is suspended under Rule 27, shall vacate his seat. Any vacancy so occurring, or by any other cause, shall be filled by the committee, or in such manner as the committee may decide. The senior part of the committeemen, which shall mean all those committeemen who were elected before the date of the last election, shall retire at the elections held after the annual general meetings, but shall be eligible for re-election. Any member selected to fill a casual vacancy shall hold office for the unexpired period for which his predecessor was elected.

(3) Removal or Resignation

The committee, or any member or members thereof, may be removed by the votes of two-thirds of the members present at a special meeting called for that purpose. In the event of the removal or the resignation of the whole or the majority of the committee, the secretary shall obtain nominations and appoint scrutineers and arrange for holding a ballot. Three days shall be allowed for nominations and the ballot shall be held on three successive days, within the following seven days. The result shall be declared by the scrutineers by notice posted in the club.

13. Finance Committee

The committee shall at the first meeting following each election select a sub-committee to be called the Finance Committee. It shall consist of not less than three committeemen and any officers who may be appointed by the committee. It shall be the duty of the Finance Committee to take a record of the stock of goods held on the first convenient day in each month, either by themselves or by an agent duly appointed by the managing committee for that purpose, check all demands for payment with the order book, and with the delivery notes and invoices, and to report to the whole committee whether such stock vouches the correctness of the returns made by the steward and whether the demands are in order and correct. It shall see that vouchers are produced by the treasurer for all payments made by him or by order of the committee, and it shall report at each committee meeting whether the treasurers cash book has been duly made up, and that the amount there shown as standing to the credit of the club appears also in the bank statements relating to the club’s accounts. These books, duly made up-to-date, shall be laid upon the table at each committee meeting. The proceedings of the Finance Committee shall be recorded in a minute book kept for that purpose. All cheques drawn upon the club’s account shall be signed by at least one member of the Finance Committee and the treasurer.

The Finance Committee shall have the power to give orders for such goods to be supplied as may be necessary for carrying out the purposes of the club; but nothing in this rules shall empower the committee to incur expenditure, except such as is consistent with the purposes for which the club is established.

14. Orders

No officer or committeeman of the club shall, by virtue of his appointment, have power to order goods or dispose of the funds of the club. No goods or labour shall be supplied nor any contract entered into for work to be done for the club nor any office of salary, profit or remuneration, held, by any member of the committee nor shall any honoraria be paid to committeemen unless authorised by a general meeting.

15. Liability of Trustees

All property of the club shall be vested in the trustees representing and acting for the whole of the members of the club. No personal liability shall attach to any trustee, except to the extent of such funds of the club as may be actually received by him.

16. President

The president or in his absence the vice president or in their absence the chairman shall take the chair at all general meetings and the chairman or in his absence an elected chairman will chair managing committee meetings of the club and in the event of equality of voting at managing committee meetings shall have an additional or casting vote.

17. Treasurer

The treasurer or any person duly authorised shall pay all moneys received by the club from any source whatever, without any deduction for any purpose whatever, to the credit of an account opened in the name of the club at such bank and in such manner as the committee may direct, and, further, shall keep such accounts and pay such debts of the club as the committee shall direct, and shall, when required to do so, render to the committee, or a general meeting, an account of any moneys received and expended by him. He shall prepare accounts and balance sheets, and submit them to the auditor.


18. General Duties

The secretary shall keep upon the club premises a register of the names and addresses of the club members, and a subscription book, in which shall be recorded the payments of such members. He shall carry out the directions of the committee, and, subject to such direction, shall receive moneys on account of the club, and shall pay them to the treasurer; and keep such accounts as the committee may direct. He shall attend all meetings of the committee or any sub-committee if so directed and take minutes of the proceedings.

19. Specific duties

(1) Annual Return to Registrar

The secretary shall send to the Registrar once in every year, not later than 31st May, an annual return relating to the club’s affairs for the period required to be included in the return. The annual return must be made up for the period beginning with the first day of January of the year preceeding the year in which the return in required to be sent and ending with the 31st December then last inclusive. The return must be made in the form prescribed by the Chief Registrar, and contain such particulars as may from time to time be required by the return. A copy of the report of the auditor on the accounts and balance sheet contained in the return must accompany the annual return.

(2) Copies to Members

A copy of the last annual return or balance sheet or other document, duly audited, containing the same particulars relating to the affairs of the club, as are contained in the annual return together with a copy of the report of the auditor on the accounts and balance sheet contained in the return or on that balance sheet or document so supplied as the case may be, shall be supplied gratuitously on demand to every member or person interested in the funds of the club.

(3) Balance Sheets to be Posted

A copy of the accounts and balance sheets covering the year ending on the previous 31st December, as audited, and the report of the auditor on the balance sheet and accounts shall be posted in the registered office and shall be kept always hung up in a conspicuous place at the said office.

20. Audit

(1) The club shall in each year of account appoint a qualified auditor to audit its accounts and balance sheet for that year. For the purposes of this rule "qualified auditor" means a person who is a qualified auditor under section 36 of the Friendly Societies Act 1974.

(2) Save as provided in paragraph (3) of this rule every appointment of an auditor shall be made by resolution of a general meeting of the club.

(3) The committee may appoint an auditor to fill any casual vacancy occurring between general meetings of the club.

(4) An auditor appointed to audit the accounts and balance sheet of the club for the preceding year of account (whether by a general meeting or by the committee) shall be re-appointed as auditor of the club for the current year of account (whether or not any resolution expressly re-appointing him has been passed) unless:

(a) a resolution has been passed at a general meeting of the club appointing somebody instead of him or providing expressly that he shall not be re-appointed or

(b) he has given to the club notice in writing of his unwillingness to be re-appointed or

(c) he is ineligible for appointment as auditor of the club for the current year of account or

(d) he has ceased to act as auditor of the club by reason of incapacity.

Provided that a retiring auditor shall not be automatically re-appointed by virtue of this rule if notice of an intended resolution to appoint another person in his place has been given in accordance with paragraph (5) of this, rule and the resolution cannot be proceeded with because of the death, incapacity or ineligibility of that other person.

(5) A resolution at a general meeting of the club (i) appointing another person as auditor in place of a retiring auditor or (ii) providing expressly that a retiring auditor shall not be re-appointed shall not be effective unless notice of the intention to move it has been given to the club not less than 28 days before the meeting at which it is moved. On receipt by the club of notice of the intention to move any such resolution the club shall give notice of the resolution to the members in accordance with section 34 of the Friendly Societies Act 1974. The club shall also give such notice to the retiring auditor in accordance with section 35 of the Friendly Societies Act 1974 and shall give notice to the members in accordance with that section of any representations made or intended to be made by the retiring auditor.

(6) None of the following persons shall be appointed as auditor of the club:

(a) an officer or servant of the club.

(b) a person who is a partner of or in the employment of or who employs an officer or servant of the club or

(c) a body corporate.

(7) The auditor shall in accordance with section 38 of the Friendly Societies Act 1974 make a report to the club on the accounts examined by him on the revenue account or accounts and the balance sheet of the club for the year of account in respect of which he is appointed.

(8) The auditor shall have a right of access at all times to the books, deeds and accounts of the club and to all other documents relating to its affairs, and shall be entitled to require from the officers of the club such information and explanations as he thinks necessary for the performance of the duties of the auditors.

21. Application and Investment of Funds

(1) All moneys received on account of the club, from any source, shall in no case be distributed amongst the members, but shall be applied towards carrying out the objects of the club, or shall be invested by the trustees in such ways, and upon such of the following investments as the committee, or a general meeting, may decide:

(a) In the National Savings Bank.

(b) In the purchase of land or buildings as aftermentioned (Rule 22), or in the erection or alteration of a club house or other buildings.

(c) On the securities of any society registered under the Industrial and Provident Societies Acts, or under the Building Societies Act, or of any company incorporated by Royal Charter or Act of Parliament provided that such society or company has its liability limited.

(d) In any investment in which trustees are, for the time being, by law authorised to invest trust funds.

(2) Provided always that nothing shall authorise any investment of the funds in any manner contrary to law, i.e., in the advancing of money to members or others on notes of hand, or deposited with any member at interest.

(3) The club may subscribe out of its funds, as provided by section 52 of the Friendly Societies Act 1974 to the Union Convalescent Homes, or to any other convalescent home, hospital, infirmary, charitable or provident institution, any annual or other sum which may be necessary to secure to members of the club or their families the benefits of such institution.

22. Acquisition of Land and Borrowing Powers

(1) The trustees may, when authorised thereto by a general meeting, or by a committee, hold, purchase, or take on lease any land or buildings, and may sell, exchange, mortgage, lease or build upon the land , with power to alter and pull down buildings and again rebuild.

(2) The trustees may, when authorised thereto by the committee, obtain advances of money for the purposes of the club upon the security of bonds or agreements or promissory notes or certificates of indebtedness or mortgages of real property of the club or bills of sale on all or any of the goods and chattels of the club upon such terms as to interest and as to the time and manner of repayment of principal as the committee may determine.

23. Conduct of Elections

(1) Nominations

The election of officers (except trustees) and committeemen shall be by ballot. At least three weeks before the day fixed for any ballot a nomination sheet shall be posted in the club by the secretary, on which the names of all candidates for any office must be entered, and such sheet shall remain open until the expiration of at least 24 hours following the general meeting. No member shall be eligible for nomination unless he has been a financial member for at least six calendar months prior to nominations closing and has been proposed and seconded by two financial members, who must themselves sign the sheet. No member under suspension at the date of closing of the nomination sheet shall be eligible for nomination. No candidate shall be nominated for more than one position. No member of the managing committee whose term of office is not about to expire may become a candidate unless he first resigns from the position he holds.

(2) Scrutineers

The ballot shall be carried out under the directions of the committee by three scrutineers, appointed by the general meeting, who shall not be candidates, committeemen, or officers.

(3) Ballot. When Held

Ballots shall be held during the week following the annual general meeting or in the succeeding week. Ballots shall remain open during not less than three hours in the evening and two hours in the lunchtime of not less than two consecutive days, to be fixed by the committee, and the result shall be made known by the posting of a notice in the club signed by the scrutineers, recording the number of votes polled by each candidate, and indicating which of the candidates are elected.

(4) Who May Vote

Each financial member shall have one vote for each vacancy, but no member may give more than one vote to any one candidate.

(5) Tie

The candidates receiving the highest number of votes shall be declared duly elected. In the event of two or more candidates receiving an equal number of votes for the last vacancy or vacancies, the name of such candidates shall be written on slips of paper, which shall be placed so that the names are concealed, and the president, or in his absence some person appointed by the scrutineers, shall then draw as many slips as there are vacancies to be filled, and the members whose names are so drawn shall be declared duly elected.

(6) Scrutiny

The scrutineers shall, at the conclusion of the ballot, seal up the ballot papers and hand them to the secretary, who shall retain them for seven days. A scrutiny shall take place if a written demand be presented to the secretary within seven days from the close of the ballot, signed by not less than one-tenth of the financial members and the scrutiny shall be carried out by three fresh scrutineers, to be named by the committee, and their decision shall be final.

24. Inspection of Books

Any member or person having an interest in the club funds may, at all reasonable times, inspect all books and accounts, at the registered office, or at any place where they are kept, and it shall be the duty of the secretary to produce them for inspection.

25. Settlement of Disputes

(1) Disputes Between a Member and an Officer of the Club

All disputes between a member and an officer of the club shall, unless the committee elect to refer the matter directly to a special meeting, be settled by the committee. The decision of the committee shall be final, unless any party aggrieved thereby shall, within seven days, produce to the secretary a requisition satisfying the conditions mentioned in Rule 10 (2) (b), whereupon the decision shall be reviewed by a special meeting.

(2) Disputes Between a Member and the Club

All disputes between a member or person aggrieved who has ceased to be a member, or any person claiming through such or person aggrieved, or under the rules and the club or the committee shall be referred to the Executive of the Union or the person appointed by them, who shall be the arbitrator or arbitrators of the club, and whose decision shall be final.

In this rule the expression "dispute" includes any dispute on the question whether a member or person aggrieved is entitled to be a member or to be reinstated as a member but, save as aforesaid, in the case of a person who has ceased to be a member, does not include any dispute other than a dispute on a question between him and the club or an officer thereof, which arose whilst he was a member or arises out of his previous relation as a member to the club.

26. Misconduct of Members

The secretary or president shall have the power to order the withdrawal from the club premises of any member who misconducts himself, and such member shall have no right of re-entry to the club premises until summoned to meet the committee, as provided in Rule 27. If the next ordinary meeting of the committee be within less than three days, such member may claim to appear before them, and to have his case dealt with, waiving the length of notice required by the said Rule 27.

27. Suspension and Expulsion of Members

The committee shall have the power to reprimand, suspend (for a period not exceeding 12 months), or expel any member who shall infringe any rule or by-law, or whose conduct, whether within the clubhouse, or elsewhere, shall, in their opinion, render him unfit for membership; but no member, unless convicted of an offence by a court of summary jurisdiction or other court, shall be reprimanded, suspended or expelled without being first summoned before the committee and full opportunity afforded for him to advance a defence nor unless two-thirds at least of the members of the managing committee then present and entitled to vote shall vote for his suspension or expulsion.

Every member so summoned shall (unless he shall elect to waive his right to receive notice) receive at least three clear day’s notice in writing from the secretary. Such notice shall contain a statement of the charge brought against him.

A suspended member shall not be entitled to use the club premises nor to attend any general meeting nor vote at any election nor hold any office during suspension, but shall remain liable to pay his subscription.

28. Right of Appeal

A member suspended or expelled shall have the right to appeal to the Executive of the Union, or the persons appointed by them, who shall be deemed to be the arbitrators appointed by the club. No appeal shall be heard unless made within 28 days and in writing, addressed to the General Secretary of the Union, together with a deposit of 5Op, the disposition of which shall be at the discretion of the arbitrators.

The arbitrators, or a majority of them, shall have full power to alter or rescind such suspension or expulsion as they may think fit, and may order the costs of the arbitration to be borne by either party or by both parties in such proportions as the arbitrators think fit, and there shall be no appeal from their decision.

29. Introduction of Visitors

A member or an Associate may personally introduce friends as his guests, but no member or Associate may introduce more than two friends any one time. The visitor and the member or Associate introducing him shall sign their names in a book kept for that purpose. These conditions shall not apply to the introduction by any member or Associate of his wife or other lady, the admission of whom shall be subject to such regulations as may from time to time be made by the committee.

The following shall not be admitted as visitors:

(a) Former members who have been expelled.

(b) Persons who, having been nominated for membership have been rejected.

(c) Members who are under suspension.

Members and Associates must accompany guests introduced by them during the period of their stay in the club, and no guest shall be permitted to make any payment for intoxicating liquor, directly or indirectly.

The committee may debar a member or Associate introducing any particular person as a visitor if they so think fit and may prohibit a member or an Associate introducing visitors during the hours when licensed premises in the locality are not open for the sale of intoxicants to the public.

30. Temporary Members

Members of a club’s games team and their supporters visiting the club for a games contest, or other party visiting the club, shall be temporary members of the club for the day of their visit, providing a nomination form containing the names of such persons, signed by the secretary of their club, or party, is received at least two clear days previous to their admission to the club as temporary members.

Temporary members shall not be entitled to attend general meetings, vote at elections, be nominated as candidates for committee or other office, or introduce visitors, and shall be subject to such regulations as the committee shall from time to time make regarding temporary members. The names and addresses of all temporary members shall be entered in a special register to be kept by the secretary for the purpose. The number of persons admitted to membership under this rule shall not result in them being significant in proportion to the total membership.

31. Animals

No animal may be introduced into the club buildings save in the case of a guide dog accompanying a blind person.

32. Guests and Excisable Articles

Should any visitor introduced by a member or an Associate pay for intoxicating liquor, he shall at once be removed from the club premises. If introduced by an Associate, the Associate shall be removed. If introduced by a member, the member may be expelled from membership on the fact being duly proved; and it shall be the duty of any officer or member of the club, becoming aware of such breach of the rules to report it at once to the secretary or committee.

33. Rules

(1) Supply

The secretary shall deliver a copy of the rules to any person on demand, as the committee may from time to time determine.

(2) Amendment

These rules may be amended only at a general meeting called for that purpose. Notice of any proposed amendment shall be posted in the club for at least 14 days previous to the meeting to which the amendment is to be submitted. Any amendment shall require the votes of at least two-thirds of the members present at such meeting.

No amendment of rules is valid until registered in accordance with the Friendly Societies Acts.

Written notice of any amendment of rules must be given by the secretary to the Chief Officer of Police and to the Clerk of the local Authority within 28 days of the registration of the amendment in accordance with the said Acts.

34. By-laws

The committee shall have power to make such by-laws as it may consider necessary for the good government and order of the club, provided that no such by-laws shall conflict with any of the rules. A copy of all such by-laws shall be posted in a conspicuous place within the club-house.

35. Dissolution

The club may at any time be dissolved by the consent of three-fourths of the members, testified by their signatures to an instrument of dissolution in the form provided by the Treasury Regulations.

36.  Hours of Opening and Closing of the Club Premises

The club shall be opened and closed at such hours as may from time to time be fixed by the committee, and as posted in the club.

37. Permitted Hours for Supply of Intoxicants

The permitted hours shall be such as may from time to time be determined by the committee in accordance with the provisions of the Licensing Act 1964, and as notified to the Magistrates’ Clerk. Provided that if an order is made under Section 60, sub-sections (3) or (4) of the said Act, the provisions of Section 62, sub-section (2) shall apply.